This Candidate Privacy Statement (“Statement”) describes the Personal Information DeepIntent, Inc. and its subsidiaries (“DeepIntent,” “we,” “us,” or “our”) collects about you in the context of your candidacy for employment with DeepIntent and the purposes for which DeepIntent collects and uses that information.
Personal Information We Collect
Personal Information is information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with you. Personal Information does not include information that is aggregated or information that cannot be reasonably linked to you.
We process information about you, including Personal Information, for purposes related to your candidacy. The categories of Personal Information we may collect about you includes, but may not necessarily be limited to:
- Identifiers, including your name, contact information (such as home address, phone number, email address), work permit or visa information, your employment and education history, referrals or references, and whether you are subject to any prior employer obligations, and any other information you make publicly available or you provide to us (such as information included in your resume, cover letter, creative portfolio, or LinkedIn Profile).
- Data with Special Protections, like your gender, and health information. This may also include any special needs or health conditions, and information relating to accommodations that you may request during the recruiting process, if you disclose such information.
- Professional or Employment Information, including information about your desired salary, willingness to relocate, other job preferences, interview details, and outcomes of any recruiting exercises you complete.
- Education Information, including information about your education background collected during the application process.
How We Use Personal Information
We use the Personal Information described above in the context of your candidacy for employment at DeepIntent. Our business purposes for collecting this information include:
To consider you for, and assess your suitability for, employment opportunities with DeepIntent. For example:
- To receive, review and reply to your application
- To verify the information you or others provide, and to check your references
- To assess your suitability for the opportunity you applied for, and in certain cases, for other opportunities at DeepIntent
- To facilitate the interview/recruiting process
- To prepare an offer letter, if your application is successful
- If you were referred, to inform the referrer of the status and final outcome of your application
- Where we have identified you as a potential candidate from information that we’ve collected from recruiting platforms, third-party data providers, and public sources, to suggest suitable opportunities for you at DeepIntent
To maintain and improve our recruiting processes, for internal planning and management reporting, and to comply with laws and regulations. For example:
- To manage and improve our recruiting processes, for instance, to make the application process easier and more efficient
- To prepare and perform management reporting and to perform analysis related to recruiting metrics, such as length of the recruiting process
- To defend your or our interests in actual or threatened legal proceedings, or regulatory, administrative, or legislative inquiries or investigations
- To maintain the safety, integrity, and security of DeepIntent, its employees, and others as required or permitted by law, including but not limited to conducting background and security checks
- To protect the health and safety of employees and others in our facilities to the extent permitted by applicable law (e.g., to monitor the spread of infectious diseases in the workplace (where appropriate)
- To create and submit reports as required by applicable law or regulation
If you accept a conditional offer from us, we process your information for background verification (to the extent permitted by applicable laws). We’ll provide further information regarding this processing upon the start of the background verification process.
Changes to this Policy
If we change our candidate privacy practices, we will post those changes to this Statement or other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances if any, we disclose it.
We reserve the right to change this Statement at any time, so please review it frequently. If we make material changes to this Statement, we will notify you here prior to the change becoming effective. You can tell when this Statement has been last updated by checking the date at the bottom.
How to Contact Us
If you have additional questions or concerns about this privacy statement and practices described herein, please contact us at
[email protected].
This Candidate Privacy Statement (“Statement”) informs you of how DeepIntent, Inc. and its subsidiaries (“DeepIntent,” “we,” “us,” or “our”) collects and uses personal data about you in the context of your candidacy for employment with DeepIntent.
What kinds of information do we collect and process?
The types of information we collect and process (for the purposes described in the next section), include:
- Your name, contact information (such as home address, phone number, email address), gender, work permit or visa information, your employment and education history, referrals or references, and whether you are subject to any prior employer obligations, and any other information you provide (such as information included in your resume or cover letter, or on your Career Profile)
- Desired salary, willingness to relocate, other job preferences
- Information that you make publicly available such as contact information, your education, and work experience information (e.g., when you share information via job search and career networking sites as far as it is relevant to consider you for career opportunities)
- Interview details, and outcomes of any recruiting exercises you complete
- If disclosed, any special needs or health condition and information relating to accommodations that you may request during the recruiting process
- If required, health information to monitor the spread of infectious diseases in the workplace (where appropriate)
- If you’re being referred, we process information that the person referring you provides about you
We also receive information such as your education and work experience, contact information, and demographics, from third-party data providers who have the rights to provide us with your information. These partners collect your information from publicly available sources, or through third parties they work with.
Note: We collect some information because we are required to collect it under applicable law or need it to move forward with your application. We’ll tell you if the information is required when we ask you to provide it. We’ll use any information you submit in accordance with this Statement.
How do we use this personal data?
We use your personal data as set out above (as appropriate), for the purposes described below.
We process your personal data as necessary to consider you for, and assess your suitability for, employment opportunities with DeepIntent.
We process your personal data as necessary to consider you for, and assess your suitability for, employment opportunities with DeepIntent.
- To receive, review and reply to your application
- To verify the information you or others provide, and to check your references
- To assess your suitability for the opportunity you applied for, and in certain cases, for other opportunities at DeepIntent
- To facilitate the interview/recruiting process
- To prepare an offer letter, if your application is successful
- If you were referred, to inform the referrer of the status and final outcome of your application
- Where we have identified you as a potential candidate from information that we’ve collected from public sources, in order to suggest suitable opportunities for you at DeepIntent
We process your personal data to maintain and improve our recruiting processes, for internal planning and management reporting, and to comply with laws and regulations.
In more detail, we process your personal data:
- To manage and improve our recruiting processes; for example, to make the application process easier and more efficient
- To prepare and perform management reporting and to perform analysis related to recruiting metrics, such as length of the recruiting process
- To create and submit reports as required by applicable law or regulation
- To prepare and perform management reporting and to perform analysis related to recruiting metrics, such as length of the recruiting process
- To maintain the safety, integrity, and security of DeepIntent, its employees, and others as required or permitted by law, including but not limited to conducting background and security checks
If you accept a conditional offer from us, we process your information for background verification (to the extent permitted by applicable laws).
We’ll provide further information regarding this processing upon start of the background verification process.
How do we work with vendors and service providers?
We work with third-party partners who help us manage and improve our recruiting process, including tools and systems we use for this purpose. These third parties include:
- Recruitment service providers
- Vendors facilitating interviews and tests
- Vendors facilitating interview travel booking and expenses
- Vendors facilitating relocation (where applicable)
- Immigration advisors including lawyers and consultants
- Reporting and analytics service providers
- Pre-employment screening services
- Vendors assisting us with the implementation of health and safety measures
We require these third parties to protect the personal data they receive with appropriate security measures and prohibit them from using the personal data for their own purposes or outside what is necessary to provide the service.
How do we respond to legal requests or prevent harm?
We access, preserve and share your personal data with regulators, law enforcement or others:
- In response to a legal request, if we have a good-faith belief that the law requires us to do so. We can also respond to legal requests when we have a good-faith belief that the response is required by law in that jurisdiction, affects individuals in that jurisdiction, and is consistent with internationally recognized standards.
- When we have a good-faith belief it is necessary to: detect, prevent and address fraud, unauthorized use of our systems or products; violates our terms or policies or other harmful or illegal activity; to protect ourselves (including our rights, property and products), you or others, including as part of investigations or regulatory inquiries; or to prevent death or imminent bodily harm.
- When we are under a legal obligation to do so, we may provide your personal data to law enforcement.
Personal data we process about you can be accessed and preserved for an extended period when it is the subject of a legal request or obligation, governmental investigation, or otherwise to prevent harm.
We may take these actions pursuant to our legal obligations, where necessary in our legitimate interests and the legitimate interests of others and where necessary to protect the vital interest of individuals.
Retention of Personal Information
We’ll retain your personal data (as set out in the preceding section), for as long as is required in order to comply with our legal obligations, to resolve disputes and to enforce our contractual agreements, or as necessary for our legitimate interests, such as to consider you for other current and future employment opportunities at DeepIntent.
If you’re successful in your application for a position at DeepIntent, we retain the personal data you provide during the application process, and information about your application process, as part of your employee records.
Legal Bases for Processing Personal Data
We process the personal data that we have in the ways described above:
- As necessary to prepare and enter into an employment contract with you
- Consistent with specific consents, which you may revoke at any time
- As necessary to comply with our legal obligations
- To protect your vital interests, or those of others
- As necessary for our (or others’) legitimate interests, including our interests in considering candidates for current and future employment opportunities, and in managing and improving our recruitment and hiring processes, unless those interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data
Special categories of personal data: Personal data such as health information, is subject to special protections under EU law.* We may process such data where necessary for the establishment, exercise, or defense of a legal claim by us, with your explicit consent or where necessary for the purpose of carrying out our obligations and for the exercising of our rights or your rights in the context of employment or social security law. For example, we may need to process information about your health to accommodate any special needs you have when you come onsite for an interview, or to monitor the spread of infectious diseases in the workplace.
*Special categories of personal data under EU law are: personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.
Your Choices and Controls
Under the General Data Protection Regulation (the “GDPR”), you have the right to access, rectify, port, and erase your personal data.
You also have the right to object to and restrict certain processing of your personal data. This includes the right to object to our processing of your personal data where we are performing a task in the public interest or pursuing our legitimate interests or those of a third party.
To exercise your rights, email [email protected] or submit a request here.
Where We Store and Process Your Information
If you are a candidate based in the EEA, you should be aware that the information we collect may be transferred to, stored and/or processed outside of your country of residence and in any country or territory where one or more of our affiliates, subsidiaries, parent companies, or third-party partners are located, including in the United States. Such information will also be processed by personnel operating outside the EEA who work for us.
Where applicable, we utilize standard contractual clauses approved by the European Commission and rely on the European Commission’s adequacy decisions about certain countries, as applicable, for data transfers from the EEA to the United States and other countries.
Changes to this Policy
If we change our candidate privacy practices, we will post those changes to this Statement or other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances if any, we disclose it.
We reserve the right to change this Statement at any time, so please review it frequently. If we make material changes to this Statement, we will notify you here prior to the change becoming effective. You can tell when this Statement has been last updated by checking the date at the bottom.
How to Contact Us
Candidates who are in the EEA have access to a designated Data Protection Officer (“DPO”) who is responsible for ensuring that your privacy rights are respected and to review and oversee how we collect and use your personal data. The DPO can be reached by contacting [email protected].
If you have additional questions or concerns about this privacy statement and practices described herein, please contact us at [email protected].
You also have the right to lodge a complaint with DeepIntent’s lead supervisory authority or your local supervisory authority.
